Exhibitor Resources
Welcome to the Exhibitor Resources page. This page gives you access to everything you need to get ready for the ISA Southern Chapter 2025 Trade Show: show schedule, deadlines, badge orders, certificate of insurance details, lead retrieval, and vendor links.
NEED HELP! If you cannot find something or have a question, contact Connie Hilson, Conference & Trade Show Manager.
Badge Registration (early registration deadline is March 14)
Certificate of Insurance (due March 14)
Advertising Specifications (Ads due February 28)
Build Your Virtual Booth (for the Mobile App)
Hotel Information (Cutoff date is March 19)
Find Your Booth Information
Updated: 02/15/2025
This Exhibitor List is a reference tool so you know what your booth # is, number of furniture packages (6’ table, 2 chairs, and wastebasket), how many complimentary badges you receive, if you are sponsoring, and if you reserved ad space in the Conference Program.
Important Deadlines
CONNIE UPDATE
February 28 | Pocket Program Advertisers: Artwork file due. See specifications below.
March 10 | Advance shipping opens to warehouse (Hicks Convention Services).
March 14 | Booth and sponsorship payments must be paid in full in order to exhibit.
March 14 | Last day to register in advance at the early conference rate
March 14 | Certification of Insurance Due. See details below.
March 19 | Last day to get the group rate at the Sheraton Memphis Downtown Hotel.
March 21 | Pre-conference attendee mailing list available
March 24 | Last day for discounted rates with service contractor. See service kit for details.
March 26 | Last day to order utilities at the advance rate through Renasant Convention Center
March 28 | Company virtual booth built for the mobile app. See details below.
April 2 | Last day to register in advance of the conference.
April 3 | Last day for shipping to the advance warehouse. DO NOT ship freight in advance to the Renasant Convention Center.
April 8 | Direct shipments to the Renasant Convention Center in care of Hicks Convention Services will be accepted.
April 16 | Post-show attending mailing list available
Show Schedule
Full Conference & Trade Show Schedule
Move-In
Wednesday, April 9
8 am - 12 pm | Vehicle and Large Equipment Move-In
All equipment and vehicles must be in place by 12 pm.
11 am - 3 pm | Move-in for All Exhibitors
All empty containers and crates must be tagged
and ready to move to Empty Storage by 3 pm.
Trade Show
All events noted below are held on the trade show floor
Wednesday, April 9
4:30 - 6:30 pm | Trade Show Open & President’s Reception
Exhibitors must be present during show hours.
Thursday, April 10
9:00 am - 3:30 pm | Tree Academy
9:00 am - 3:30 pm | Show Open
9:30 - 10:15 am | Refreshment Break on the Show Floor
11:30 am - 1:00 pm | Lunch @ the Trade Show
3:00 - 3:30 pm | Refreshment Break on the Show Floor
Friday, April 11
9:00 am - 12:00 pm | Tree Academy
9:00 am - 1:00 pm | Show Open
9:15 - 10:00 am | Refreshment Break the Show Floor
12:00 - 1:00 pm | Lunch @ the Trade Show
12:30 - 1:00 pm | SCISA Membership Meeting@ the Tree
Move-Out
Friday, April 11
1:15 - 5:00 pm | All Exhibitor Move-Out*
*Early dismantle is not allowed.
4:00 pm | Carrier Check-in for Pickups
Exhibitor Services Kit
SHOW FLOOR SPECIFICATIONS
The trade show floor is carpeted. You may rent additional carpet for your booth through Hicks Convention Services.
Ceiling height is 40’.
The loading dock is standard and has easy to navigate drive-in ramps and doors for equipment.
Colors: Teal, blue and white for the 8’ drape. Teal for the 3’ drape. Tables will be skirted in black on 3 sides.
Each booth will be furnished with a 6’ display table, 2 chairs, and a wastebasket. You will be responsible for ordering any additional items or services for your booth.
Hicks Convention Services
Hicks Convention Services is the general service contractor for this year’s show.
Renasant Convention Center
The Convention Center has complimentary Wi-Fi throughout the building.
You will be responsible for ordering any utilities for your booth.
Review the Exhibitor Guidelines.
Rigging: Contact Prestige A/V at RenasantCC@prestigeav.com
Badge Registration
BADGES - EARLY DEADLINE IS MARCH 14.
Advance registration closes after April 2.
>> REMINDER: Everyone attending from your company must register for a badge.
Complimentary Badges: See the Exhibitors’ List at the top of this page to find out how many complimentary full conference badges or booth personnel badges your company receives.
Purchasing Badges: Additional full conference or exhibit personnel (trade show only) badges may be purchased. The price of a full conference badge is $350-$450, depending on membership status. The price for the exhibit personnel badge is $95. Full conference badge includes access to sessions, trade show, President’s Reception, breakfasts, and lunches. Exhibit personnel badge includes access to the trade show, President’s Reception, breakfasts, and lunches.
How to Register for the Complimentary Badge(s)
When you are registering the person who is receiving the complimentary badge, please do the following:
Select Member Status
Select Badge Type
Special Access Code: 25Comp$
Access code is case-sensitiveConference & Trade Show Section:
Select 1 at the Comp Exhibitor/Sponsor field for the complimentary full conference badge.
If you were awarded complimentary booth personnel badges, select 1 by the Comp Booth Personnel. Booth personnel have access to the trade show, but are not attending sessions.
Complete your registration.
You will receive an email confirmation from noreply@jtsmith.com.
Certificate of Insurance
DUE MARCH 14
A requirement of exhibiting at ISA Southern Chapter Annual Conference and Tradeshow is for ALL exhibitors to carry liability insurance throughout the Exhibition, with a limit of not less than $1,000,000 USD per occurrence. If a liability claim occurs against Exhibitor and ISA Southern Chapter, Exhibitor will be responsible for Exhibitor’s legal defense, and potentially for paying a claim brought against Exhibitor. It shall be the responsibility of Exhibitor to maintain proper liability insurance. Exhibitors that demonstrate their equipment, provide climbing opportunities, or stage their equipment in positions other than a transport mode, are required to provide proper insurance certificates to ISA Southern Chapter. Exhibitors must verify and present proper insurance when requested to do so. Certificates indicating adequate insurance coverage are to be provided to ISA Southern Chapter by March 14, 2025. Even if Exhibitor hires an Exhibitor Appointed Contractor (EAC), Exhibitor still must supply its own Certificate of Liability Insurance. To ensure that the Certificate of Liability Insurance has the correct information required, under the “Under the Certificate Holder”, it needs to include: ISA Southern Chapter, 1609 Missouri Avenue, St. Louis, MO 63104. Email COI to tradeshow@isasouthern.org and/or mail to the St. Louis address noted above.
Advertising Specifications
ARTWORK DUE FEBRUARY 28
For Exhibitors that purchased advertising space with their booth contract. If you would like to purchase an ad, contact Connie Hilson, Conference & Trade Show Manager.
Ad Sizes & Specifications
Full page ad size is 4.25” wide x 11” tall with a maximum .25” bleed. Cover ads are the same size as full page.
Half page ad size is 4” wide x 5.5” tall with no bleed.
Artwork formats accepted include .pdf, .ai, .eps, or .tif. • Print-quality artwork (300 dpi) is needed.
Please refer to the Exhibitor List at the top of this page to see if you have an advertisement reserved for the Pocket Program.
Build Your Virtual Booth
Due March 28
VIRTUAL BOOTH FEATURES: Logos, description, catalog link, web links, images, videos, and documents.
Your company will be listed in the conference’s Pocket Program and you will have a Virtual Booth in the conference mobile app. Complete building your booth for the mobile app by March 28.
How to Build Your Virtual Booth
You will receive an email invite from noreply@jtsmith.com to access your app listing. Please check your spam/junk folder. These emails sometimes land there.
For exhibitors booked prior to February 15, your email will be sent by February 21. After that, emails will be sent the Friday after you book your booth. If you cannot find the email, refer to the exhibitor list at the top of this page. Your weblink will be added to that form after February 21. Or contact Connie Hilson, Conference & Trade Show Manager. for login details.
Lead Retrieval
We will be using the showPRO™ Leads for Lead Retrieval at this show. It is FREE to use and easy to learn. Sign up is not required. Instructions will be at your booth.
Attendee Lists
Pre-show and post-show attendee lists will be available on March 21 and April 16. Links to the file will be available here.
QUESTIONS
Contact Connie Hilson, Conference & Trade Show Manager.